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Program Specialist 2 - Foundation (Bellingham)
Whatcom Community College
237 W Kellogg Rd
compensation:
Salary is Range 42, starting at Step A, $3,752.00 per month with periodic increments to $4,882.00 per month.
employment type:
full-time
experience level:
entry level
job title:
Program Specialist 2 - Foundation
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Classification: WFSE Classified
FTE: 1.0 FTE
Schedule: 40 hours/week, scheduled flexibly to meet the needs of the department including occasional evening and weekend generally scheduled in advance.
FLSA Status: Overtime Eligible
Job Summary
The Program Specialist 2 provides administrative, operational, and program support for Foundation activities, serving as a primary point of contact for donors, Board members, and the campus community. This role coordinates office operations, records management, Board and committee logistics, and routine fiscal and data tasks, including gift processing and financial recordkeeping. The position also supports fundraising and communications efforts, assists with events and donor engagement, and contributes to process improvements, all while ensuring accuracy, compliance, and a professional representation of the Foundation and College.
Reporting Structure/Supervisory Relationship
-This position reports to the WCC Foundation Operations Manager.
Responsibilities
Essential Functions
-Coordinates and supports Foundation operations, including scheduling, Board and committee logistics, records management, vendor coordination, and maintenance of operational procedures and resources.
-Provides administrative support to the Executive Director and ensures efficient daily office operations.
-Serves as the primary point of contact for donors, Board members, and the campus community by managing inquiries, providing information, and routing requests as appropriate.
-Maintains a professional and welcoming office environment and represents the Foundation and College in a positive manner.
-Supports Institutional Advancement activities, including events and fundraising-related inquiries.
-Processes and records gifts and financial transactions, maintains CRM and financial records, and assists with routine financial tracking and reporting in accordance with established procedures.
-Ensures data accuracy, maintains audit-ready documentation, and tracks program activities including funds and grants.
-Coordinates and distributes Foundation communications and support fundraising activities, including donor appeals, engagement efforts, and events.
-Supports continuous improvement of operational processes and ensure compliance with organizational policies, procedures, and regulatory requirements.
-Performs other related work of a similar nature and level.
Knowledge, Skills & Abilities
-Demonstrated knowledge of administrative and program coordination practices, including records management, scheduling, and office operations in a professional environment.
-Knowledge of basic fiscal processes, including data entry, financial tracking, and maintaining accurate, audit-ready documentation in accordance with established procedures.
-Skill in providing strong customer service to effectively respond to inquiries, provide clear information, and interact professionally with diverse stakeholders.
-Ability to maintain accuracy and attention to detail when managing data, processing transactions, and identifying discrepancies to ensure data integrity.
-Ability to organize and prioritize work effectively to manage multiple tasks, meet deadlines, and support concurrent projects with minimal supervision.
-Skill in using standard office technology and database systems (e.g., CRM systems, Microsoft Office) to manage records, produce reports, and support program operations.
-The ability to actively contribute to a work and learning environment that treats everyone with respect and dignity, while engaging diverse perspectives, backgrounds and experiences to enhance the College's mission, vision, and promise.
Working Conditions/Environment
-Work is performed primarily in an office or student services setting with frequent direct interaction with students and collaboration with campus and community partners. Position requires prolonged computer use, attention to detail, and the ability to manage competing priorities and deadlines.
-Ability to lift and carry items weighing up to 25 pounds is required.
Qualifications
Minimum Qualifications
-Bachelor's degree or equivalent combination of education and experience in business administration, nonprofit management, or a related field.
-OR-
-Equivalent combination education and experience sufficient for the person to perform the duties.
-AND-
-Experience using standard office technology, including spreadsheets, word processing, and database/CRM systems, to manage records and support program operations.
-Experience organizing work, prioritizing tasks, maintaining accuracy in data entry and recordkeeping, and following established procedures for administrative and fiscal tasks.
-Experience working effectively and professionally with diverse constituencies, including administrators, faculty, staff, students, and external stakeholders.
-Experience maintaining confidentiality and safeguarding sensitive communications, including donor and financial information.
Preferred Qualifications
-Experience providing administrative or program support to a Board of Directors, Executive Director, or senior management.
-Experience in basic bookkeeping, financial reporting, or gift/fund processing.
-Experience with fundraising support, donor communications, or event coordination.
The ability to take action to learn and grow.
-The ability to take action to meet the needs of others.
Licensure, Certification & Other Necessary Requirements
-Employment contingent upon passing a criminal background check and sexual misconduct review.
Salary:
-This is a full-time, classified, WFSE (Washington Federation of State Employees) represented position. Salary is Range 42, starting at Step A, $3,752.00 per month with periodic increments to $4,882.00 per month.
Benefits Package:
-The position comes with a full benefit package, including health, dental, life, long-term disability insurance and a retirement plan.
-Accrues 8 hours per month of sick leave and 11.33 hours per month vacation leave with periodic vacation accrual increases based on longevity.
-11 paid holidays annually.
-1 personal holiday annually after 4 months of continuous employment.
-3 personal leave days annually after 4 months of continuous employment.
*Additionally, as a Washington State, public higher education institution, WCC offers the following:
-Whatcom Community College is a qualified employer for the Public Service Loan Forgiveness program (PSLF). If you work for the College full time, have had Direct Loans and are on an eligible repayment plan, you are eligible to apply.
-Full-time employees are eligible to apply and participate in the Whatcom Community College Employee Tuition Program, which provides a tuition waiver for available and eligible WCC courses.
-Full-time employees may qualify for Washington State Paid Family Medical Leave (PFML) benefit.
Start Date:
-As soon as can be arranged with the successful candidate.
Application Due Date:
-For guaranteed consideration, application packets should be submitted by Thursday, June 4th, 2026, at 5:00 pm. Position open until filled.
How To Apply
A completed application consists of an online application and:
-Cover letter detailing relevant experience and how the applicant is prepared to meet the duties of the position.
-Current resume.
-Values statement that responds to the following prompt:
Short Reflection (1 page max): One of the core values of this institution is building an inclusive and supportive campus. This core value is reflected in our strategic plan, goals and in the work that we do every day. Please describe your experience in building an inclusive environment that supports a sense of belonging.
-Official transcripts of any degrees listed as part of the minimum requirements will be required upon hire, but not as part of the application process.
To apply please visit us at:
https://www.whatcom.edu/job-info
- Principals only. Recruiters, please don't contact this job poster.